We are SpeakDocs B.V., a private company with limited liability under Dutch law (Besloten Vennootschap), whose registered office is located in Amsterdam, The Netherlands (Hereinafter “SpeakDocs”, “we”, “us” or “our”). In this Privacy Policy, we define the scope in which SpeakDocs is a Controller in the context of the GDPR. Then, we explain how SpeakDocs processes personal data in this scope. For information on how SpeakDocs processes data in the scope in which SpeakDocs is Processor (see GDPR), we refer to our DPA.
We process your personal information on one or more of the following legal bases:
SpeakDocs processes your personal data when you provide it to us directly, which may be one of these cases:
In addition, SpeakDocs may process your Personal Data as received from referral partners, business directories, online media accounts, and company websites.
SpeakDocs’ websites and services are not aimed to process sensitive personal data in the scope of this Privacy Policy, which is the scope in which SpeakDocs has the role of Data Controller. Here, SpeakDocs requests not to be provided with sensitive personal data. Speakdocs neither intends to process personal data about minors.
Storing personal data in a secure way is our top priority. For the collection and processing of data that is within the scope of this Privacy Policy, we implement robust access management, ensure that transfer of information is encrypted, and use antivirus software. Our approach to information security management is based on the NEN 7510 standards. It is our policy to retain personal data only for the duration strictly necessary to fulfil the purposes for which it was collected, and use pseudonymisation when deemed appropriate.
SpeakDocs only shares your personal information if it is necessary to provide our services or where there is a legal requirement. When we share your personal information with third parties to provide our services, these third parties operate under our strict instructions and are not allowed to process your personal information for their own purposes. These parties are called data processors under the GDPR. Currently, our only data processor is Amazon Web Services (AWS), but as this might change in the future, we recommend reviewing this page regularly.
SpeakDocs utilises functional cookies by supporting the login process to our application. These cookies are small text files stored on your device—be it a computer, tablet, or smartphone—upon your first visit to SpeakDocs. Our use of cookies is strictly limited to those necessary for technical functionality, ensuring our application operates smoothly and remembers your preferences for an optimised experience.
As of now, SpeakDocs exclusively employs these essential cookies for functional purposes. However, it's important to note that our cookie policy may evolve over time to further enhance user experience or meet operational needs.
Please note, SpeakDocs commits to addressing your requests within a one-month timeframe, striving to comply fully, though there may be instances where legal obligations or operational considerations prevent us from fulfilling your request. In such cases, we will inform you via email. For any inquiries or to exercise your rights, reach us at privacy@speakdocs.com.
SpeakDocs reserves the right to update or revise this Privacy Policy in response to changing business practices or legal obligations. All data ever provided by you to SpeakDocs is within the scope of potential updates or revisions to the Privacy Policy. Whenever there are modifications to the Privacy Policy, SpeakDocs will alert you by publishing the revised Privacy Policy on our website SpeakDocs.com. It is recommended that you visit this site frequently to stay informed about any changes that have been made.
If you have any requests, questions or suggestions about SpeakDocs’ privacy practices, please send an email to privacy@speakdocs.com.